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InvoiceIT
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Solution Summary |
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InvoiceIT is 100% integrated with the Oracle e-Business Suite and replaces the manual and costly invoice management of - Registration - Reconciliation - Approval - On-time payment - Filing and retrieval and simplifies the whole process from ordering to paying. |
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Solution Profile |
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With InvoiceIT scanned supplier invoices are distributed electronically (via e-mail or notifications) for approval. If there already exists a purchase order, the purchase order should already be approved and given the correct distributions, so InvoiceIT will try to match the supplier invoice up against the purchase order (on line level), and if there is a 100% match (we can do 2-, 3- and 4-ways) the supplier invoice will automatically be posted and accounted for and made ready for payment. Note that the payment approval procedure will continue unchanged. InvoiceIT uses the standard Oracle interfaces, Oracle standard workflow, Oracle standard validation rules and approval hierarchies, and both data and the image of the scanned supplier invoice is always available throughout the whole process. The standard Oracle Workflow manages everything and it is also possible to get a graphical overview of where a specific supplier invoice is in the process. So with InvoiceIT you have a solution based on standard Oracle e-Business components controlled by the Oracle Workflow. · You keep all your data in the Account Payable system in the Oracle e-Business Suite · You still have all your financial information in ONE database · No integration needed · Uses existing e-Business Suite rules and functions o Account rules from General Ledger o PO/HR hierarchies available o Aware and use of both accounting and descriptive flexfields · You speed up the approval process and hereby increases the possibility of using discounts and avoid interest bills · You have 100% secure approval · You always have the possibility to view the image of the invoice · You have full history of all processes - fulfils all auditor requirements · InvoiceIT survive upgrades of the Oracle e-Business Suite · Everything 100% based on Oracle |
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Distinguishing Features |
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 · Centralised and decentralised scanning · Supplier-specific optimisation · Prepared for other modes of invoice reception, such as EDI, XML, e-Boks etc. · Covers supplier invoices with or without an underlying purchase order · 100% automatic matching, entry, recognition and payment of supplier invoices with related purchase order · Company-specific adaptation of approval procedures · 100% web-based – invoices for approval received by ordinary e-mail · Scanned TIFF images of an invoice always available · Comments field · Attachment of other files to each individual invoice · Multiple entries · Partial flows and splitting up of individual invoices for multiple approval · “Explosion” of product lines in case of multiple approval · Forwarding with or without powers of procuration · Covers two-, three- and four-way matching in Oracle · Always one step ahead – who has the voucher, what has happened to it and what is the next step pending · 100% integrated with Oracle · Simple, efficient handling of invoice vouchers · Reduces time spent and costs incurred · Registration of receipt immediately when scanned · No physical distribution of invoices · No copying of invoices for personal files · 100% security · Payment on time – no interest on overdue payments, opportunity for cash discounts · Improved liquidity/cash flow management · No manual errors · Invoices do not disappear during the approval process · List of values for existing purchase orders |
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Solution Details |
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| Solution Type: | Packaged |
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| Solution Availability: | |
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| Company Size Solution is Targeting?: | < 50 |
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| Open Source Solution: | No |
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The partners listed in the Oracle PartnerNetwork (OPN) Solutions Catalog are part of the Oracle PartnerNetwork Program, however Oracle does not endorse any of the partners or their software, solutions, services or training listed on this site. Oracle disclaims any and all liability arising out of your use of the partners, software, solutions, services and training listed on the site. All software, solutions, services and training are provided “as is” and without warranty, unless provided by the authoring partner.
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